IT Inventory in Software ERP is one of the information systems that must be owned by Bonded Zone companies in the process of managing company goods. Each company must also have an IT inventory that the Directorate General of Customs and Excise (DJBC) can access periodically. This is intended so that DGCE can read and download documents as a condition for carrying out reporting that is determine in accordance with statutory regulations.
Regulation in Indonesia
These regulations are contain in Minister of Finance Regulation Number 131/PMK/04/2018 and Director General of Customs and Excise Regulation number PER-19/BC/2018 concerning Procedures for Bonded Zones. This regulation requires industrial companies to have an information system that can provide reports regarding the entry and exit of goods. The purpose of these regulations is to provide convenience and certainty for service user companies in bonded zones.
IT Inventory Criteria
Rules for the use of IT inventory software by the Indonesian Ministry of Finance and the Directorate General of Customs and Excise (DJBC) through Permenkeu No. 131/PMK.04/2018 and PER-19/BC/2018 which apart from regulating IT inventory criteria for bonded zones, these rules are useful for facilitating DGCE in carrying out supervision. The following are the IT inventory system criteria for bonded zones:
Able to perform various records, among others; incoming goods, issued goods, goods in the production process (work in process), adjustments (adjustments), and the results of enumeration (stocktaking) continuously and in real-time.
Can generate reports such as; reports on the entry of goods per document, Reports on the release of goods documents per customs, and Reports on the position of goods in the process (work in process).
Able to produce accountability reports for mutations of goods, mutations of raw materials and auxiliary materials, mutations of finished goods, mutations of leftovers and scrap, as well as mutations of machines and office equipment.
Functions of the IT Inventory System
In order to carry out the company’s business operations more effectively and efficiently, companies need to make the most of IT Inventory systems. Therefore, it is important for a company to know more about the function of the IT Inventory system. The main part of the IT Inventory system is not only to maintain the supply of goods. The following are some of the functions of other IT Inventory systems.
Maintain stock of production goods
Delays in the production process will undoubtedly cause losses for companies, especially for those who have to produce goods in large quantities. This is because the company still has to pay operational costs even though the production process is not running. However, with an IT Inventory system that is integrated with supply chain management software, the production process will be well controlled so that the process of supplying goods to customers will not be late and customer requests will be fulfilled optimally. This will undoubtedly be an added value for the company in the eyes of customers.
Maintain stock of goods in the market
One of the functions of the IT Inventory system is to control the company’s stock of goods, both in the production process and stock of goods on the market. This is what companies need to do to benefit from market demand. Therefore, now many companies are switching to using the IT Inventory system because the system can provide goods according to consumer demand. By analyzing the number of items needed on the market, the company will not have big mistakes in calculating stock.
Have full control over the stock of goods
The IT Inventory system will provide reports related to inventory in real-time and accurately. Later, the company will use this report, especially for stakeholders to make wise decisions without having to spend a lot of money, for example, to reduce stocks of goods that are not selling well and increase stocks of goods that sell well on the market. That way, the company will not experience losses because it has to spend funds in vain.
Maintain good relationships with customers
Customer satisfaction is the main responsibility of the company. When a company can ensure that its inventory is always available and safe, then the relationship that is established with the customer will also be guaranteed to be safe. By using the IT Inventory system, companies can get information related to inventory and immediately update stock information on the market. That way, the company can anticipate stock-outs, and stocks that are always there will make customers satisfied and not have to worry.
Benefits of IT Inventory System
Industries locat in bonded zones must have IT Inventory software that can be integrated with DGCE. That way, companies, and DGCE will be able to manage the entry and exit of goods more effectively and efficiently. This system itself has different benefits for the company and DGCE. Here are the benefits:
Business Entrepreneurs
1. It’s easier to manage inventory.
2. Facilitate the company in producing information for stakeholders including DGCE.
3. Simplify the reconciliation process with customs documents.
4. Obtain service improvements in accordance with the profile and criteria for fulfilling IT Inventory requirements.
DJBC
1. Ease of providing good service.
2. Ease of reconciling customs documents with inventory movements in the company’s IT Inventory.
3. Facilitate company profiling.
Also Read: What is ERP System?
Tips for choosing IT Inventory
Some of the existing IT inventory systems do not comply with the requirements criteria in the applicable customs facilities. So it has not been able to accommodate all the activities of bonded zone companies. Therefore, you need to choose the right IT inventory system that meets the requirements that the government provides and suits your company’s needs. You need to pay attention to this to maintain the continuity of your business in the future. Here are tips on choosing the right IT inventory system for your company:
Get to know your inventory challenges
There are so many integrated IT Inventory systems that don’t produce anything because of the company’s mistakes in analyzing inventory challenges. This is one of the reasons why many IT inventory software does not meet expectations. Therefore, you need to recognize the inventory challenges in your company, because with this you can make it easier for service providers to provide solutions to your inventory problems. Therefore, before choosing IT Inventory software, you must first know your company’s inventory challenges.
Know what integration you need
The emergence of problems such as loss of stored data or late data updates are some of the impacts that arise as a result of a company not analyzing the company’s needs related to what the IT inventory software should be integrated with. By choosing an IT inventory system from HashMicro, you can increase the efficiency and visibility of your inventory system. Because the IT inventory system has been integrated with various other software such as purchasing systems, sales (sales), warehouse management, and others according to your company’s needs that you can customize.
For bonded zone companies, you must have IT inventory software that is integrated with customs. Because the process of importing and exporting goods must be known by the government. However, the integrated IT inventory software cannot be tracked by random objects without permission from the company, therefore, you can manage it using HashMicro’s IT inventory system which you can customize so that the IT inventory you use can run inventory efficiently and with visibility. your company will be maintained.
Determine how you track items on the system
You can choose to use the manual or automatic method. You should know about these two methods before deciding which item tracking method to use. If you are interesting in using the manual method, then you should know that you will record each inventory transaction manually. Whereas if you choose the automatic method, the system will show every movement of inventory, can update every transaction that enters the system in real-time, and tracking goods will be made easier in various ways, such as by using barcode scanners, serialization, RFID tags, and others. By choosing the method that you have determined, it will be easier for service providers to build an IT inventory that is suitable and according to your company’s needs.